Computer Science Lecture Theatre Equipment and Capture – Advice for Lecturers

• Lecture Theatre A
• Lecture Theatre B
• Tony Hoare Room

1. Switch Off the touch panel at the end. Restart at the beginning if it has been left on
2. Don't switch off the PC. It is left on to save having to log in and out.
3. Left screen? Right Screen? In Lecture Theatre A (LTA) and Lecture Theatre B (LTB) you can give instructions to the screens individually or together. Left and right are from the audience point of view
4. Microphones cover the whole lecture area. You can use the touch panel to turn off microphones, this stops them from being amplified in the room but audio will still be recorded.
5. Scheduled recording on the hour. You do not need to start and stop recording. It is scheduled to start on the hour, at the beginning and end so that nothing is missed in the recording.
6. Consider confidentiality. The microphones pick up any discussion that happens within the broad lecture area. Posters will be up in the Lecture Theatres to make sure students are aware. A good rule of thumb is to not have any confidential conversations in the lecture theatre. If you or a student has an issue with a recording, please follow instructions as set out in the Educational Recordings Policy
7. Capture includes cameras and other inputs.
1. In LTA and LTB all images which are projected into the room, a camera focused on the lecture area (which can be customised) and additional static, ceiling mounted cameras recording the whiteboards.
2. In the Tony Hoare Room (THR) the recording captures the image from the PC monitor, the Kaptivo input and the image from the camera covering the front of the room or Lectern
8. The Tony Hoare Room and Christopher Strachey rooms have Kaptivo devices as an alternative to ceiling mounted whiteboard capture. Please remember to switch it on at the beginning of the lecture

Table of Contents

Your Questions Answered

Can I used extended desktop? I like to use presenter mode for my PowerPoints

Yes. If you use extended desktop, students will only see the one which is being projected. Students will not be able to see the presenter notes either in the room or later in the recording.

How can I use the PC to access my files that I want to use for the lecture?

You can: - Use a USB stick to transfer files from your own PC. We recommend copying them to the PC, rather than accessing them directly - Access files using the browser, for example of the Computer Science website or on some other cloud storage. - Save on the PC. If you leave your files saved on the PC, they will stay there until they have not been used for 15 days. They will then be deleted. This means you can come in a few days before your lecture and leave a copy ready to use.

How long does the PC keep search history, browser history, cookies and other such data?

This is all wiped every night. This is necessary to maintain high levels of cyber security.

I need to use a Linux environment. How can I do this?

You can use the Remote Desktop facility to access a Linux environment. Please discuss this with the IT team to make sure you have what you need. Alternatively, bring a laptop which has Linux on it and connect using HDMI or USB-C

I am not able to stand at the whiteboards. Is there another option for me?

Yes, there is a visualizer in IT. You can have one set up in the lecture theatre before you need it, just speak to IT.

I need to have two screens showing two different images in the room. How can I do this? What will the recording capture?

You would need to use multiple devices to make this happen. You can have up to three devices as the source for the projection; the PC, an HDMI input and a USB-C input. Use the Touch panel to choose which input you want projected onto the left and which onto the right.

How are the recordings stored? Is it easy for the students to find all of the videos for one course?

The recordings are all stored on the website Panopto. Students use their SSO to access them. They are all organised by course, rather than date or lecturer. It should be easy to navigate.

Can students access last year’s recordings or even older?

No. They will only have access to recordings to this year’s courses.

Can students only see videos for courses other than the ones they are enrolled on?

All full time Computer Science students have access to scheduled academic lectures

Which rooms have scheduled recordings?

LTA, LTB and the Tony Hoare Room in RHB. However, the Christopher Strachey room is also equipped for recordings if needed.

What if I would like to record a lecture that has not been scheduled?

It is technically possible. Please talk to Academic Admin about that.

What should I do if the PC is off when I come to do my lecture?

It shouldn’t be, but if it is, then switch it on and it will load up very quickly without needing any log in details. The power button is exposed on the front of the PCs just in case it is needed.

There is a problem with the equipment. What should I do?

The PCs are monitored regularly and alerts to CS IT Support are automatically triggered if there is a problem detected. However, it would be very helpful if you could also report it to CS IT Support so that there is a thorough log of the problem. If you have a problem that needs immediate help then use the phone located next to the computer in that room. Please do not hesitate to contact CS IT Support if you have any questions via email support@cs.ox.ac.uk , call 01865 6 10810 (x10810), or come to room 147 of the Wolfson building. CS IT Support is open Monday to Friday, 9am to 5pm, Excluding Bank Holidays and Department Closure Days